ChronoScan
The professional suite for document scanning and intelligent data extraction — from paper to your database, in seconds.
★★★★★ 4.7 on Capterra · Free for non-commercial use · No subscription required
Everything you need to capture documents at scale
From lone power users to enterprise-grade BPO operations
Scan & Index
Connect any TWAIN scanner or import PDFs and images. Apply OCR to automatically populate index fields and build searchable archives in minutes.
Free for non-commercial use.
Extract & Transform
Zonal OCR, barcode reading, table extraction, and PDF text mining. Export structured data as XML, CSV, or push directly to your database or ERP.
AI-Powered Processing
Integrate with Azure OpenAI, ChatGPT, Gemini or on-premise LLMs. Let AI classify, validate, and extract key fields from any document — automatically.
Automate & Scale
Hot folders, IMAP email capture, scheduled workflows, and a full client-server architecture for high-volume multi-operator environments.
Next-generation document processing
Four OCR engines and the leading AI models — pick the right one for every document
ChronoScan OCR
Included in every edition. Zonal and full-page OCR, no extra licence.
Tesseract
The open-source engine originally developed at Google, with multi-language support.
Nuance
Professional-grade accuracy plus ultra-compressed PDF output. Advanced & Enterprise.
Google Vision
Google's cloud OCR for difficult scans, available through ChronoScan credits.
Integrated with your favourite AI
Let a Large Language Model read the document the way a person would: classify it, pull out the fields you need, validate them and summarise the content — no templates required.
Azure OpenAI
ChatGPT
Gemini
Ollama
DeepSeek
LM Studio / OpenAI-compatible
Choose your edition
From a single workstation to a multi-server document platform — same engine, different scale
Professional
For a single workstation that needs reliable scanning, OCR and indexing — including free non-commercial use.
- Zonal OCR, IDR & TWAIN scanning
- 1D barcodes, PDF datastream
- Line-item capture (1 data grid)
- Database lookup & export, XML / CSV, CMIS, sFTP
- Cloud & on-premise AI (GPT, Gemini, Ollama)
- VBScript & PowerShell custom actions
Advanced
For businesses automating supplier invoices, delivery notes or forms on a workstation — unattended, with full connector set.
- Hot-folder automation (unattended)
- Intelli-Tag & supplier detection (MasterKey)
- Up to 6 data grids, 2D barcodes
- Nuance OCR & ultra compression
- SharePoint, M-Files & SMTP connectors
- Unlimited CPU cores, priority support
Enterprise
For teams and BPOs: multiple operators, servers and sites working on one central document platform.
- Client / server architecture, multi-user
- User roles & access control
- Thin web client & TWAIN cloud scanning
- Multi-server load balancing
- IMAP email import, real-time notifications
- Logging, user statistics & unlimited MasterKeys
- …and much more
Trusted by businesses worldwide
Real results from organizations that rely on ChronoScan every day
"With ChronoScan we have improved our productivity more than 25%."
Santiago Yusta
Aspy System"Support is incredible. It has made it incredibly easy for our staff to find and email documents to clients."
Michel D.
COO, South Africa"Great product with very advanced features. Awesome Pricing! Get a Demo, you will be happy you did."
Don B.
Sr. Account Executive"Fast and flexible, capture all data from any document. Multiple OCR engines and scalable servers."
Bas T.
IT Manager
Everything you need to get started
Documentation, support, downloads and more
The professional choice for document scanning and data capture
Document Scanning Software
ChronoScan connects to any TWAIN-compatible scanner and imports PDFs and images automatically. Advanced image processing ensures clean, consistent results at any volume.
OCR Data Capture & Extraction
Extract structured data from scanned documents and PDFs using Zonal OCR, barcode reading, intelligent document recognition, and AI-powered field extraction.
Automated Document Processing
Hot folders, IMAP email capture, and database integration automate your entire document workflow — from paper intake to ERP or DMS export — without manual intervention.
ChronoScan is used across accounts payable, HR, logistics, legal, manufacturing, and government sectors in 36 countries. Available as a desktop edition (ADV/PRO) and a scalable client/server platform (Enterprise). Free for non-commercial use.
Frequently asked questions
Is there a free version of ChronoScan?
Do I need a subscription?
Can the AI run on-premise, without sending documents to the cloud?
Where can ChronoScan export documents and data to?
Each job is configured with one or more output modules. Available destinations:
- File system & network folders — PDF, TIFF, images, XML, CSV
- Any ODBC database — SQL Server, MySQL, Oracle, Access…
- FTP / sFTP servers
- Azure Storage & Google Drive
- SharePoint (on-premise) & SharePoint Online
- M-Files
- Hyland ShareBase
- Any CMIS-compatible repository — Alfresco, SAP…
- REST Web APIs — POST JSON with documents and data to any HTTP endpoint
- Email via SMTP, including Office 365 with OAuth2, with documents attached
- Document routing — forward documents to other ChronoScan jobs or batches
- Output report files per batch
- VBScript & PowerShell custom actions — build your own ERP connector
- Command-line execution for external tools