6.9.3. Reports 2 - Workflow

# Overview

This report provides key workflow metrics captured during various stages of processing for jobs and batches in ChronoScan Enterprise. Two primary report views are available:

Job-Level Report: Aggregates metrics per job.
Batch-Level Report: Aggregates metrics per batch, available when selecting a specific job in the job-level report.

Configurable columns are visually highlighted to differentiate stage/type of metric (e.g., Input, Processing, Editing, Output, AI).

Job-Level Report

Description:

Shows summarized metrics for each job, with columns reflecting counts, durations, and statistical aggregates for all workflow stages.

Columns:

Field	Description
Period	Reporting date range
Job	Name of the job/project
Batches (Total)	Total number of batches
Batches (Current)	Number of current batches
Batches (In period)	Number of batches during the selected period
Docs. (Total)	Total number of documents
Docs. (Current)	Number of current documents
Docs. (In period)	Number of documents in the selected period
Doc. Types (Total)	Total count of document types
Doc. Types (In period)	Document types added in the selected period
N. Proc. servers	Number of processing servers
N. Export servers	Number of export servers
Validated only by system	Documents validated solely by the system
Validated by user and system	Documents validated by both user and system
№ docs. imported from Hotfolder	Documents imported via Hotfolder
№ docs. imported from IMAP	Documents imported via IMAP
AVG imported/docs Hotfolder/IMAP	Average files imported per document via Hotfolder/IMAP
AVG imported/pages Hotfolder/IMAP	Average pages imported per document via Hotfolder/IMAP
№ docs. processed by system	System-processed document count
№ times processed	Total document processing runs
Total processing time (system)	Aggregate processing time (system)
Avg./doc. processed by system	Average system processing time per document
Total reprocessing time (user)	Aggregate user reprocessing time
Avg./doc. reprocessed by user	Average user reprocessing time per document
Unmodified	Documents without any modifications
1 modification(s) – 5 modification(s)	Document modification counts (from 1 up to 5 modifications)
Avg./doc. user/editor	Average time per document in user/editor mode
Avg./doc. user/operator	Average time per document in user/operator mode
Avg./doc. both editor/operator modes	Average time per document in both editor/operator modes
Avg./page user/editor	Average user/editor time per page
Avg./page user/operator	Average user/operator time per page
Avg./page both editor/operator modes	Average time per page in both editor/operator modes
Avg./user user/editor	Average documents handled per user/editor
Avg./user user/operator	Average documents handled per user/operator
Avg./user both editor/operator modes	Average per user in both editor/operator modes
No. times exported	Export occurrences
No. documents exported	Number of exported documents
Avg. export/doc	Average export time per document
Total export time	Aggregate export time
Avg. export/doc (errors)	Average export time per document (with errors)
Total export time (errors)	Total export time (with errors)
(AI) Total requests	Total AI requests sent
(AI) Requests OK / KO	Successful / failed AI requests
(AI) Total AI request time	Total duration of AI requests
(AI) AI Docs (requests)	Number of documents with AI processing
(AI) Avg. AI request time per doc	Average AI request time per document

Batch-Level Report

Description:

Displays detailed metrics for each batch, including creation date, processing and export data, and errors. This is a subreport shown when a specific job is selected.

Columns:

Field	Description
Job	Name of the job/project
Batch	Batch identifier
Created	Batch creation date/time
Docs.	Number of documents in batch
Pages	Total number of pages in batch
Errors	Processing errors during batch execution
Validated only by system	Documents validated only by system
Validated by user & system	Documents validated by both user and system
Document types	Types of documents in the batch
№ docs. imported from Hotfolder	Imported from Hotfolder
№ docs. imported from IMAP	Imported from IMAP
AVG imported/docs Hotfolder/IMAP	Average per-document import from Hotfolder/IMAP
AVG imported/pages Hotfolder/IMAP	Average per-page import from Hotfolder/IMAP
Processing server	Server handling batch processing
№ docs. processed by system	Documents processed automatically by the system
№ times processed	Number of processing runs per batch
Total processing time (system)	Total processing duration (system)
Avg./doc. processed by system	Average system processing time per document
Total reprocessing time (user)	User reprocessing time
Avg./doc. reprocessed by user	Avg. user reprocessing time per document
Unmodified	Unmodified documents
1 modification(s) – 5 modification(s)	Number of documents with (1–5) edits
Avg./doc. user/editor	User/editor average document time
Avg./doc. user/operator	User/operator average document time
Avg./doc. both editor/operator modes	Both modes (average per document)
Avg./page user/editor	User/editor average time per page
Avg./page user/operator	User/operator average time per page
Avg./page both editor/operator modes	Both modes (average per page)
Avg./user user/editor	User/editor average per user
Avg./user user/operator	User/operator average per user
Avg./user both editor/operator modes	Both modes (average per user)
Export server	Server responsible for export
No. times exported	Export occurrences
No. documents exported	Exported documents count
Avg. export/doc	Average export time per document
Total export time	Total export time
Avg. export/doc (errors)	Average export time per doc (with errors)
Total export time (errors)	Total export time with errors
(AI) Total requests	Total AI requests
(AI) Requests OK / KO	Successful/failed AI requests
(AI) Total AI request time	Aggregate AI processing time
(AI) AI Docs (requests)	Number of documents with AI requests
(AI) Avg. AI request time per doc	Average AI processing time per document

# Graphs Overview

1. XGrids, Entities, Fields, and DocTypes by Job (logarithmic scale)

Description: Measures the complexity level of each job by calculating a logarithmic metric based on:

Number of XGrids (data grids)
Number of Entities, recognized Fields, and Document Types

Interpretation:

Longer bars = Higher job complexity
Logarithmic scale enhances readability for wide numeric ranges
Automatic text labels (e.g., "MEDIUM-HIGH complexity") aid comparison

2. Average System Processing Time per Document by Job and Server

Description:

Displays the mean automated processing time (in seconds) per document, segmented by job and processing server.

Interpretation:

Visualizes efficiency and workload per job and per engine
Useful for bottleneck detection and server balancing

3. Average Export Time per Document by Job and Server

Description:

Illustrates the average export duration (in seconds) per document, for each job and export server.

Interpretation:

Identifies slow jobs or servers in post-processing/export phase
Key performance indicator for workflow optimization

4. Average Activity per Job

Description:

Shows average user and system activity time (in seconds) per job, across the document lifecycle.

Interpretation:

Longer bars = More interaction/processing per job
Useful for spotting resource-intensive projects

5. Average PageOCR Time per Engine per Job

Description:

Displays average OCR processing time per page, segregated by OCR engine and job.

Interpretation:

Spots which jobs/engines are most or least efficient
Highlights opportunity for OCR process optimization

# Toolbar

#	Button	Description
1	Refresh / Graphs Selector	Filters view to show all data or only highlighted graphs
2	View Manager	Save, load, or delete sets of filters/views
3	Generate Report (.xls)	Export currently generated data to Excel (must generate report first)
4	Explore	Opens file explorer for browsing saved reports
5	Seconds / Minutes	Choose time unit for report display
6	Submit	Generate or update report using selected filters/options
7	[SQL]	(Admin/Debug only): Show or copy the query (SQL) used for the report
8	Configure Report	Advanced configuration for report fields and columns (choose which to display). *See "Column Selection" below**
9	Breakdown Period (Compare)	Splits results by individual time periods, for comparison. See *"Breakdown Period (Compare mode)" below**

*Column Selection and Report Activation

The column selector dialog (as shown in the image) allows you to fully customize which reports are generated and which columns are visible in each report.

Report Activation

Checkboxes at the top ("Run report 1", "Run report 2", "Run report 3") allow you to enable or disable each of the main reports:
Run report 1 (Job Level): Activates the job-level report.
Run report 2 (Batch Level): Activates the batch-level report. Note: Report 2 requires that Report 1 is active. If you want to view batch-level data, you must have job-level data enabled first.
Run report 3 (Charts): Activates the charts section.

Column Visibility

Each report (Job Level, Batch Level) lists all available columns on the left, grouped by their data stage or type (e.g. "input", "processing", "batch").
The "Visible" checkbox for every column determines whether that column will be shown when the report is generated.
You can freely select or deselect columns, customizing the table to show only the information you require.

Saving and Applying Configuration

To apply your changes, you must save your selection as a view by clicking "Save and close".
Only after saving and selecting the view will your column choices and the active reports be reflected in the generated output.

Summary Table

Item	Behavior
Report Activation	Enable/disable Job, Batch, or Chart reports using the checkboxes at the top.
Batch Level Requires Job	The Batch Level report (Report 2) can only run if the Job Level report (Report 1) is also enabled.
Column Visibility	Show or hide columns for each report using the visibility checkboxes.
Saving Changes	Changes must be saved as a view to be applied. Use "Save and close".

*Breakdown Period (Compare mode)

The Breakdown period (Compare mode) option, located in the toolbar, allows you to split (break down) your report results by individual time periods within your selected date range. When you enable this mode:

A new Period column is added to your report tables.
The Period column shows data grouped by each sub-period (such as hour, day, week, or month) inside the date range you selected with the filters.

How It Works

1. Select a date range or period filter on the left (e.g., "Today", "Last 7 days", or a custom range).

2. Enable the Breakdown period (Compare mode) option in the toolbar.

3. When you run (submit) the report, the system will automatically split your results by sub-periods (for example, by hour if “Last 24h” is selected, or by day if a multi-day range is selected).

4. The resulting tables will display a Period column, making it clear to which sub-period each row's data belongs.

Example: If you filter for "Last 24h", your report results will be broken down by hour (see blue highlights/arrows in the screenshot). If you filter for "Last 7 days", the breakdown will be by day.

Key Points

#	Function	Description
1	Add Period Column	Adds a "Period" column that groups results by each sub-period within your selected date range.
2	Compare Over Time	Spot changes, trends, or patterns between different intervals.
3	Re-run Report Required	Click Submit to regenerate the report with the period breakdown applied.

# Applicable Filters

#	Filter	Description
1	Period/Date	Select a specific date range or period to filter report results
2	Job	Filter data by selected jobs
3	User	Limit the report to show data for selected users